Privacy Policy
Effective Date: August 11, 2026
Be Thou My Vision Photography (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us.
This Privacy Policy explains how we collect, use, store, and protect information when you visit or use our website, **bethoumyvisionphotography.com** (the “Website”), or communicate with us electronically.
Please read this Privacy Policy carefully. By accessing or using our Website, you acknowledge the practices described in this policy.
About Be Thou My Vision Photography
Be Thou My Vision Photography is a portrait photography business based in Harrisonburg, Virginia, serving families, newborns, maternity clients, high school seniors, children, and others throughout the Shenandoah Valley and surrounding areas.
Information We Collect About You
When you visit our Website or communicate with us, we may collect information in two ways: information you voluntarily provide and information that is collected automatically.
Information You Provide
We may collect personal information that you voluntarily provide when you:
* Submit a contact or inquiry form
* Request information about photography sessions
* Book or schedule a photography session
* Complete a questionnaire or client form
* Communicate with us by email, phone, text, or other electronic means
* Subscribe to our email list
* Enter into a photography contract with us
* Make payments for our services
Depending on the nature of your interaction with us, this information may include your name, email address, phone number, mailing address, information about your family or photography needs, session preferences, and other information you choose to provide.
Information Collected Automatically
When you visit our Website, certain information may be collected automatically through cookies, analytics tools, and similar technologies.
This may include:
* IP address
* Device and browser type
* Operating system
* Pages visited
* Date and time of your visit
* Time spent on pages
* Website or search engine that referred you to our Website
* General geographic information
* Other information about how you interact with our Website
We use this information primarily to understand how visitors use our Website, improve our Website and services, and monitor Website performance.
Google Analytics
We use **Google Analytics** to help us understand how visitors interact with our Website.
Google Analytics may collect information about your device, browser, general geographic location, traffic source, and interactions with our Website. This information helps us understand Website traffic and improve our content, services, and user experience.
Google Analytics uses cookies and similar technologies to collect this information.
Cookies and Similar Technologies
Our Website may use cookies and similar technologies to improve functionality, understand Website usage, and analyze Website traffic.
A cookie is a small text file stored on your device by a website. Cookies may allow a website to recognize your browser and remember certain information.
You can adjust your browser settings to refuse or delete cookies. If you disable cookies, some features of the Website may not function as intended.
Email Communications and Mailchimp
If you choose to subscribe to our email list, we may collect your name and email address.
We use **Mailchimp** to manage our email marketing and newsletter communications. Your information may be stored and processed by Mailchimp for the purpose of sending emails on our behalf.
We do not sell or rent our email list.
Marketing emails will include an unsubscribe option. You may unsubscribe from marketing communications at any time by clicking the unsubscribe link at the bottom of our emails.
Please note that even if you unsubscribe from marketing emails, we may still contact you regarding a photography session, inquiry, contract, payment, gallery, or other transaction you have with us.
Client Management and Sprout Studio
We use **Sprout Studio** as our client management system.
Information provided during the photography booking and client experience may be stored in Sprout Studio. This may include contact information, session details, questionnaires, contracts, invoices, payments, communications, and other information necessary to provide our services and manage our business relationship with you.
We use this information to communicate with you, manage your photography session, provide photography services, maintain business records, and fulfill our contractual obligations.
Website Platform
Our Website is hosted and operated using **Showit**. Information submitted through our Website may be processed through the technology and services necessary to operate the Website and its forms and features.
How We Use Your Information
We may use information you provide to us to:
* Respond to your inquiries and requests
* Communicate with you about photography services
* Schedule and manage photography sessions
* Provide photography services and deliver products or galleries
* Process contracts, invoices, and payments
* Communicate with you regarding an existing session or transaction
* Send newsletters and marketing communications when you have opted in
* Improve our Website and services
* Understand Website traffic and visitor behavior
* Maintain appropriate business and financial records
* Protect the security and integrity of our Website and business
* Comply with applicable laws and legal obligations
Disclosure of Your Information
We do not sell, rent, or trade your personal information.
We may share personal information with trusted third-party service providers when reasonably necessary to operate our business and provide our services. These providers may include:
* Showit – Website platform and related Website functionality
* Google Analytics – Website analytics
* Mailchimp – email marketing and newsletter communications
* Sprout Studio – client management, booking, contracts, invoicing, and related services
* Other service providers that assist us with payment processing, Website functionality, photography services, or business operations
These service providers may have access to personal information only as reasonably necessary to perform services on our behalf.
We may also disclose information when we believe disclosure is necessary to comply with the law, respond to legal requests, enforce our agreements, protect our rights or property, or protect the safety of our clients, visitors, or others.
Photography Images and Model Releases
As a photography business, Be Thou My Vision Photography creates and retains photographs of clients as part of providing our services.
We may ask clients to provide permission, through their photography contract or model release, for their images to be used for business purposes such as our Website, social media, advertising, portfolio, blog, or other promotional materials.
**We will only use client photographs for advertising, marketing, portfolio, or promotional purposes when the client has given us permission to do so through their contract or model release.**
If you choose not to give permission for promotional use of your photographs, this will not affect your ability to book or receive photography services from us.
Photographs may still be stored and retained as necessary to provide your photography services, deliver your images, maintain business records, and fulfill our contractual or legal obligations.
How We Protect Your Information
We take reasonable measures to protect the personal information we collect and maintain. We use reputable third-party service providers and reasonable administrative, technical, and organizational safeguards.
However, no method of transmitting or storing information electronically is completely secure. We cannot guarantee the absolute security of information transmitted to or stored by us or our service providers.
Please avoid sending highly sensitive personal information through ordinary email or other unsecured communication methods.
How Long We Keep Your Information
We retain personal information for as long as reasonably necessary to provide services, maintain business and financial records, fulfill contractual obligations, resolve disputes, comply with legal requirements, and operate our business.
The length of time information is retained may vary depending on the type of information and the reason it was collected.
Children's Privacy
Our Website is not directed toward children under the age of 13, and we do not knowingly collect personal information directly from children under 13.
Because we are a family and children's photography business, we may receive information about children from their parents or legal guardians in connection with photography sessions. In those circumstances, the information is provided by the parent or legal guardian for the purpose of providing photography services.
If you believe that a child under 13 has provided personal information to us directly without appropriate parental involvement, please contact us so that we can take appropriate steps.
Your Privacy Choices
You may have certain rights regarding your personal information, depending on applicable law.
You may contact us to:
* Request information about the personal information we maintain about you
* Request correction of inaccurate information
* Request deletion of certain personal information, when legally permitted
* Opt out of marketing emails
* Withdraw consent where processing is based on consent
Please understand that we may need to retain certain information when required by law, necessary to complete a transaction, fulfill a contract, maintain business records, or protect our legal rights.
To unsubscribe from marketing emails, you may also use the unsubscribe link provided in any marketing email from us.
Third-Party Websites
Our Website may contain links to websites or services operated by third parties.
We are not responsible for the privacy practices, security, or content of third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time as our business, Website, technology, or legal obligations change.
Any changes will be posted on this page, and the “Effective Date” at the top of the policy will be updated accordingly.
We encourage you to periodically review this page for the most current information about our privacy practices.
Contact Us
If you have questions about this Privacy Policy or would like to make a request regarding your personal information, please contact:
Be Thou My Vision Photography
Harrisonburg, Virginia
Website: bethoumyvisionphotography.com
You may contact us through the contact information provided on our Website.
